SHUMUN XXVII is proud to bring you an all-new advisor FAQ. With this FAQ we hope to answer all your questions without the added hassle of email. We’ve compiled the most popular questions we’ve received throughout the years in order to increase the available information to advisers. If you do not see an answer to a question you have, do not hesitate to reach out to our Under-Secretary-General of External Relations, Maribel Grasman at shumun.sec@gmail.com or through the Contact page. We promise a prompt and informative response to whatever you may need!
Please note, some questions will be marked “answer pending.” Information from last year will be provided, however some policies will not be finalized until closer to the conference date. When we have confirmation of a finalized answer, we will update the website immediately.
What age level is this conference?
SHUMUN is a high school conference.
What is your add/drop policy for delegates?
You may add or drop delegates at no cost until January 10th, when late registration closes. Withdrawing delegates after January 10th will incur a $15 late withdrawal fee per delegate. Delegations that have already registered can add individual delegates after the late registration deadline at late registration prices. If you wish to withdraw your entire delegation after January 10th, there will be a delegation late withdrawal fee of $75. Refunds will be issued in full if withdrawals occur before January 10th. Refunds for withdrawals after January 25th will be at 75% in addition to late withdrawal fees. Although changes in delegation size are anticipated, a deadline is enacted to provide a final head count necessary for SHUMUN XXVII’s final preparation, such as planning, finances, and assignments. SHUMUN is not responsible for withdrawals due to weather-related circumstances. Our refund and late-fee policies remain unchanged in the event of inclement weather.
Do you issue full refunds in the instance of inclement weather?
SHUMUN acknowledges that adverse weather may impact travel. However, weather-related withdrawals are subject to the same refund and late-fee schedule as all other withdrawals, with full refunds only being allowed before January 10th. After this date, a $15 fee per delegate including a $75 overall delegation fee will be added on. January 25th, delegations withdrawing for any reason—including weather—will incur the aforementioned late fees and will only receive a 75% refund.
How do I pay for SHUMUN XXVII?
Payment for SHUMUN XXVII is completed online. Under the ‘Registration’ Tab, there is a link to register and provide payment.
Does SHUMUN take photos?
SHUMUN XXVII will have multiple conference photographers. We know that delegates are often very excited to have photos from the weekend of them participating in debate to share with their family and friends. These photos will be posted on the SHUMUN website after the event and may be used in future promotional materials. SHUMUN has an opt-out conference media policy. To opt-out a student from conference media, the opt-out form must be completed and a signed copy must be brought to the registration desk on the first day of the conference. Please note, the form is only for students who wish to not appear in SHUMUN media.
When will I receive delegate positions for my students?
Delegate positions will be sent to all advisors after registration and a payment verification form is complete.
How many Advisors are we required to send with our students?
We are requiring that each delegation has at least one advisor accompanying their students.
Are double delegations (two students representing one country) allowed?
For the first time in SHUMUN history, SHUMUN XXVII will be hosting a double-del General Assembly committee for two delegates from the same school to take place in! You can find more information about committees under the “Committees” tab above. This is only specific to the African Union GA.
Can you provide a conference schedule?
A conference schedule is posted under “Conference Schedule” which can be located by hovering over the “Conference Information” tab.
How do meals work at SHUMUN?
Delegates are encouraged to bring their own lunch and snacks as not all meals will be provided. We will be providing dinner on the first day (Saturday) and lunch on the second day (Sunday). Seton Hall is also a cashless campus so Starbucks and Dunkin on campus only accept cards. There is a dining hall on campus, as well as plenty of great restaurants in South Orange Village.
Can you send me a map of the campus?
Sure thing! You can find a copy of the campus map here.
Does SHUMUN have conference lodging?
SHUMUN does not provide conference lodging or conference discounts on local lodging. However, Seton Hall does provide a list of local lodging. Some options do provide Seton Hall discounts, please call the respective hotels for rates and discounts. The list can be found here.
Does SHUMUN provide conference transportation?
As SHUMUN does not provide lodging, it also does not provide conference transportation to and from hotels or to and from schools. SHUMUN recommends chartering a school or coach bus for local schools. For visiting schools staying at hotels, SHUMUN would recommend renting school buses, vans, or using local transportation. If your school is staying in New York City, Seton Hall has close access to the South Orange train station. The school is a 15-20 minute walk from the station. For New Jersey Transit schedules click here.
