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Advisor FAQ

SHUMUN XXV is proud to bring you an all-new advisor FAQ. With this FAQ we hope to answer all your questions without the added hassle of email. We’ve compiled the most popular questions we’ve received throughout the years in order to increase the available information to advisers. If you do not see an answer to a question you have, do not hesitate to reach out to our Under-Secretary-General of External Relations, Sophie Ulm at shumun.sec@gmail.com or through the Contact page. We promise a prompt and informative response to whatever you may need!

Please note, some questions will be marked “answer pending.” Information from last year will be provided, however some policies will not be finalized until closer to the conference date. When we have confirmation of a finalized answer, we will update the website immediately.   

What age level is this conference?

SHUMUN is a high school conference. 

What is your add/drop policy for delegates?

You may add or drop delegates until February 10th, when late registration closes. Withdrawals of individual delegates or entire delegations are cost-free until February 10th, when late registration closes. Withdrawing delegates after February 10th will incur a $15 late withdrawal fee per delegate. Delegations that have already registered can add individual delegates after the late registration deadline at late registration prices. If you wish to withdraw your entire delegation after February 10th, there will be a delegation late withdrawal fee of $75. Refunds will be issued in full if withdrawals occur before February 10th. Refunds for withdrawals after February 10th will be at 75% in addition to late withdrawal fees. Although changes in delegation size are anticipated, a deadline is enacted to provide a final head count necessary for SHUMUN XXV’s final preparation, such as planning, finances, and assignments.

How do I pay for SHUMUN XXIV?

Payment for SHUMUN XXIV is completed online. Under the ‘Registration’ Tab, there is a link to register and provide payment.

Does SHUMUN take photos?

SHUMUN XXV will have multiple conference photographers. We know that delegates are often very excited to have photos from the weekend of them participating in debate to share with their family and friends. These photos will be posted on the SHUMUN website after the event and may be used in future promotional materials. SHUMUN has an opt-out conference media policy. To opt-out a student from conference media, the opt-out form must be completed and a signed copy must be brought to the registration desk on the first day of the conference. Please note, the form is only for students who wish to not appear in SHUMUN media.    

When will I receive delegate positions for my students?

Delegate positions will be sent to all advisors after registration is complete. 

How many Advisors are we required to send with our students?

We are requiring that each delegation has at least one advisor accompanying their students.

Are double delegations (two students representing one country) allowed?

SHUMUN does not allow double delegations for a variety of reasons. SHUMUN hopes to push all delegates to grow in their abilities individually. A difficulty of double delegations is that it increases cross-talk within the room and can allow other delegates to feel as if the double delegation has an unfair advantage. All committees are designed for single delegates. If you have a newer delegate we recommend placing them in the same committee as a more experienced delegate, however SHUMUN cannot accommodate double delegations.

Can you provide a conference schedule?

A conference schedule is posted under “Conference Schedule” which can be located by hovering over the “Conference Information” tab.

How do meals work at SHUMUN?

Lunch and dinner will be provided on the first day. Only lunch will be provided on the second day. There are also many dining options in South Orange Village. Please be advised that Seton Hall is a cashless campus and only cards are accepted at Starbucks and Dunkin.

Can you send me a map of the campus?

Sure thing! You can find a copy of the campus map here.

Does SHUMUN have conference lodging?

SHUMUN does not provide conference lodging or conference discounts on local lodging. However, Seton Hall does provide a list of local lodging. Some options do provide Seton Hall discounts, please call the respective hotels for rates and discounts. The list can be found here.

Does SHUMUN provide conference transportation?

As SHUMUN does not provide lodging, it also does not provide conference transportation to and from hotels or to and from schools. SHUMUN recommends chartering a school or coach bus for local schools. For visiting schools staying at hotels, SHUMUN would recommend renting vans or using local transportation. If your school is staying in New York City, Seton Hall has close access to the South Orange train station. The school is a 15-20 minute walk from the station. For New Jersey Transit schedules click here.